Have you considered the benefits of outsourcing instead of hiring a Legal Administrative Assistant?
The We Group Ltd has a team of professional administrators who live and work in Sussex and can support you with all the tasks of a legal administrator.
A typical day for us might include :
- Transcribing and proofreading legal documents
- Filing, organising, scanning, copying and emailing legal documents
- Filing documents ahead of deadlines
- Scheduling court depositions and client meetings
- Organising schedules and planning travel arrangements and meetings
- Speaking with clients over the phone or replying to emails
- Processing invoices
Below is a list of tasks we undertake regularly for legal professionals if you would like to know more, please use our contact form.
Administrative support
- Calendar, document, & email management
- Client enquiries and processing
- Billing & invoicing
- Data entry
- Travel & meeting planning
- Drafting emails and letters
- Document & presentation drafting
- E-filing
Client communication
- Updating cases
- Client relationship management (CRM)
- Internal communications
- Call facilitation
- Scheduling client meetings
- Addressing feedback
Marketing tasks
- Email marketing campaigns
- Social media content creation
- Website content management
- Social proof collection
The benefits of outsourcing legal and administrative tasks are numerous
We recognise that a lawyer’s time is their most valuable asset. Yet, many legal professionals continue to be overwhelmed with routine administrative tasks instead of spending time with new clients, case work, or courtroom appearances.
The solution? Outsourcing administrative tasks.
Lawyers and legal professionals now have the advantage of delegating responsibilities, freeing up time, reducing stress, and improving the efficiency and profitability of their practice.
The benefits include:
Reducing your costs
Hiring full-time administrative staff is costly, especially for solo practitioners or small firms. Outsourcing offers the most cost-effective alternative if your business is in London or the south-east.
You pay for the services you need when you need them without the overhead costs associated with full-time employees (such as salaries, benefits, and office space). Additionally, outsourcing often provides access to a broader range of expertise at a lower cost than hiring an in-house administrative assistant.
Specialist expertise
Outsourcing to a UK company with local staff can provide specialised knowledge and experience in specific administrative areas, providing high-quality professional services at less cost than for a staff member. As your practice grows, your administrative needs will evolve, and we can scale your services to match your workload, adjusting it to your firm’s changing needs.
Faster processing
With our dedicated team handling your administrative tasks, you can expect quicker turnaround times on routine processes. Improved efficiency, timely invoicing and payments will improve the running of your practice and there are no employee costs or additional worries.
Act now and contact us for more details of our flexible packages.
What administrative work do we handle for lawyers?
Client intake and scheduling
Managing client inquiries, setting up consultations, and scheduling meetings can be time-consuming. Outsourcing these tasks to a virtual assistant or a specialised service can ensure that potential clients receive prompt attention and that your calendar stays organised.
Document management
Legal practices generate a massive amount of paperwork. Outsourcing document management can help keep your files in order and easily accessible. We also scan, index and archive documents.
Billing and invoicing
Handling billing and invoicing is crucial but often tedious. Outsourcing this task to professionals can ensure accurate time tracking, prompt invoice generation, and efficient follow-up on overdue payments. This can improve your cash flow and reduce your time on financial administration.
Legal research
While lawyers often do core legal research, some preliminary research tasks can be outsourced. This might include gathering background information, compiling case law, or preparing summaries of relevant legal precedents, allowing you to focus on more complex analytical work.
Transcription services
Legal transcription can be time-intensive, whether from audio recordings of meetings, depositions, or court hearings into text. Outsourcing transcription ensures accurate and timely conversion, allowing you to focus on case preparation.
Data Entry
Maintaining accurate client records, updating case management systems, and managing contact databases are critical tasks that can be easily outsourced. This ensures your data is up-to-date and reduces the likelihood of errors that may arise from juggling multiple administrative responsibilities.
Marketing and Social Media Management
For many lawyers, managing marketing efforts and a social media presence can be a distraction from legal work. Outsourcing these tasks can help build your firm’s brand, maintain a consistent online presence, and attract new clients without requiring daily involvement.
Email and communication management
Outsourcing email management can help you maintain prompt and professional communication with clients and colleagues. An administrative assistant can prioritise messages, draft responses, and filter out less important emails, helping you stay on top of critical communications without being overwhelmed.
Outsourcing is a strategic advantage.
Outsourcing administrative tasks is not just about saving time—it’s a strategic decision that can enhance your practice’s efficiency, reduce costs, and allow you to focus on what you do best: practising law. By delegating routine and essential tasks, you can reclaim valuable hours in your day, provide better service to your clients, and grow your practice more effectively.
Consider evaluating your current workload and identifying which administrative tasks could be outsourced to free up your time and resources. If you want to discuss streamlining your administrative tasks, please contact us for further details.
